DP/PIA Screening Questions

The below screening questions should be used inform whether a DP/PIA is necessary. This is not an exhaustive list therefore in the event of uncertainty, completion of a DP/PIA is recommended.

Title	Admission Consultation
Brief description	To determine admission arrangements for 2026-2027 admissions

Screening completed by

Name	Rachelle White
Job Title	School Admissions Manager
Department	Education
Email	Rachelle.white@york.gov.uk
Review date

Answering “Yes” to any of the questions below, is an indication that a DP/PIA is required:

Screening Questions		Yes or No
1	Use systematic and extensive profiling or automated decision-making to make significant decisions about people.	No
2	Process special category data or criminal offence data on a large scale.	No
3	Systematically monitor a publicly accessible place on a large scale.	No
4	Use new technologies, innovative technological or organisational solutions.	No
5	Use profiling, automated decision-making or special category data to help make decisions on someone’s access to a service, opportunity or benefit.	No
6	Carry out profiling on a large scale including evaluation or scoring	No
7	Process biometric or genetic data.	No
8	Combine, compare or match data from multiple sources.	No
9	Process personal data without providing a privacy notice directly to the individual and/or other  processing involving preventing data subjects from exercising a right or using a service or contract.	No
10	Process personal data in a way which involves tracking individuals’ online or offline location or behaviour or other systematic monitoring	No
11	Process children’s personal data for profiling or automated decision-making or for marketing purposes, or offer online services directly to them.	No
12	Process personal data which could result in a risk of physical harm in the event of a security breach.	NO

Please retain a copy of this questionnaire within your project/system documentation.